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Conference Room Instruction Guide

November 15, 2021

Introduction

This document contains a listing of the various conference room systems available in the Department. Proceed to the room in question to understand how to use the facilities available to that room.

EEB 102B
Small Conference Room
(213) 740-2221
Tables
1 Round (24"x60")
Chairs
6 Wheeled
Whiteboards
1 4'x3'
Audio Input
HDMI, AirPlay
Audio Output
Stereo TV Speakers
Video Input
HDMI, AirPlay
Video Output
55" 1080p LCD display
Adapters
none
Tele/Video Conference Enabled
Laptop only

Power on TV with remote located on top of the credenza.

Wired
Press Input button on remote and select HDMI 1 PC. Plug HDMI cable into device to connect. Verify that HDMI output (Vizio E551i-A2) is selected on device.
 
Wireless
Press Input button on remote and select HDMI 2 Apple TV. Tap MENU button on the AppleTV remote to wake it from sleep mode. Select Fishbowl on the AirPlay device to cast.

Disconnect device and then power off TV, place remote and cable back on top of credenza.

EEB 110
Medium Conference Room
(213) 740-2247
Tables
1 Rectangle (25'x8')
Chairs
12 Wheeled
Whiteboards
1 8'x4'
Audio Input
HDMI, ScreenBeam
Audio Output
Stereo TV Speakers
Video Input
HDMI, ScreenBeam
Video Output
85" 4K LCD
Adapters
none
Tele/Video Conference Enabled
Zoom

EEB 132
Large Presentation Room
(213) 740-2694
Tables
3 Wheeled (24"x60")
Chairs
81 Desks (8 Left, 73 Right)
Whiteboards
1 16'x4', 1 32'x4'
Audio Input
HDMI, 1/8" Stereo
Audio Output
Stereo Ceiling Speakers
Video Input
HDMI, VGA
Video Output
2 90" 1080p LCD projectors (assignable)
Adapters
mDP, USB-C
Tele/Video Conference Enabled
2 video cameras (front, back), 2 microphones (podium, wireless)

Video Conferencing
This room is set up to use the cameras and microphones in a meeting with USC Zoom. It is important to note that all active participants in a meeting within the room mute their audio and microphones.

Zoom as a meeting attendee

  • Click Start (Windows icon in lower left of screen) and then select Zoom from the pinned apps on the right.
  • Click Join Meeting. Enter the meeting ID and passcode if requested.
  • The meeting host will need to admit.
  • Use the View menu in the upper right corner of the Zoom window and select Fullscreen. Adjust participant feeds to liking.
Zoom controls will appear on screen when mouse is moved. Unmute the video feed, and use the touch panel to select which camera to use.

Audio levels are controlled via the audio section on the touch panel. When the microphones are on, there is a green light (both ceiling and podium) The ceiling mics are muted from the audio screen, and the status light on them will turn red. The podium mic has a grey switch over the light, pressing that turns off the microphone.

Zoom as a meeting host

  • Launch Zoom, click Sign In.
  • Select Sign in with SSO on right.
  • Continue (browser will launch to USC Shibboleth authorization).
  • Log in and then click on Open in Client.
  • Join or start the meeting from the Zoom window.
  • Follow instructions above on window options and camera selection.
After meeting finish, click on user icon in upper right of window and select Sign Out from the bottom of the menu. Quit Zoom and close the web browser.
EEB 203
Small Conference Room
(213) 740-1740
Tables
1 Rectangle (7'x4')
Chairs
6 Wheeled
Whiteboards
1 8'x4'
Audio Input
HDMI, ScreenBeam
Audio Output
Stereo TV Speakers
Video Input
HDMI, ScreenBeam
Video Output
75" 4K LCD
Adapters
none
Tele/Video Conference Enabled
Zoom

EEB 248
Large Conference Room
(213) 740-2267
Tables
16 Wheeled (24"x60")
Chairs
44 Wheeled
Whiteboards
2 XxX
Audio Input
HDMI, AirMedia, Lectern PC, Ceiling Microphones
Audio Output
Stereo Ceiling Speakers
Video Input
HDMI, AirMedia, Lectern PC
Video Output
2 85" 4K LCD displays (assignable)
Adapters
mDP, Lightning, USB-C, AirMedia
Tele/Video Conference Enabled
2 HD video cameras (front, back), 3 Ceiling microphones (front, middle, rear)

Basic Operations
Tap dark control touchscreen once to wake from sleep, and again to wake system.

The three options presented at start up are PC, Laptop, and AirMedia.

  • Select PC to use room video conferencing, or to display websites.
  • Select Laptop to use the HDMI input on the podium. Adapters for Lightning, mDP, and USB-C are attached to cable if needed.
  • Select AirMedia to wirelessly connect a device (instructions below)
Once selected, the system will start up with both displays and audio set to the initial chosen input. To change after system startup, select the source you want to use from the top and then tap the destination below to assign. This has do be done once per each output.

When connecting a Laptop, verify that HDMI output (Crestron 420) is selected on device for audio.

Crestron AirMedia
Select AirMedia from the touchscreen and place on at least one screen. Download the appropriate software below and install on the device.
Desktop Machines macOS Windows Mobile Devices Android iOS

Establish a connection to the system through the following.

  • Set device WiFi to the USC Secure Wireless network.
  • Launch the AirMedia application and enter the IP address of the room (displayed on bottom of screen).
  • Connect device via application instructions.
  • Authorize the connection with the code listed below the IP address on the screen.
Only one device at a time may join, as the IP/code screen is only present when no device is attached.
Video Conferencing
This room is set up to use the cameras and microphones in a meeting with USC Zoom and Viterbi WebEx. It is important to note that all active participants in a meeting within the room mute their audio and microphones.

Zoom as a meeting attendee

  • Click Start (Windows icon in lower left of screen) and then select Zoom from the pinned apps on the right.
  • Click Join Meeting. Enter the meeting ID and passcode if requested.
  • The meeting host will need to admit.
  • Use the View menu in the upper right corner of the Zoom window and select Fullscreen. Adjust participant feeds to liking.
Zoom controls will appear on screen when mouse is moved. Unmute the video feed, and click on the ^ on the video button to bring up the camera selection. The top CAM520 is the camera between the screens looking towards the full room. The other CAM520 entry is the pillar camera that has a tighter focus on just the podium.

More detailed camera feeatures can be found in the DETAILED FILES document.

Zoom as a meeting host

  • Launch Zoom, click Sign In.
  • Select Sign in with SSO on right.
  • Continue (browser will launch to USC Shibboleth authorization).
  • Log in and then click on Open in Client.
  • Join or start the meeting from the Zoom window.
  • Follow instructions above on window options and camera selection.
After meeting finish, click on user icon in upper right of window and select Sign Out from the bottom of the menu. Quit Zoom and close the web browser.
EEB 349
Medium Conference Room
(213) 740-1739
Tables
1 Rectangle (12'x4')
Chairs
12 Wheeled
Whiteboards
2 8'x4'
Audio Input
HDMI, ScreenBeam
Audio Output
Stereo TV Speakers
Video Input
HDMI, ScreenBeam
Video Output
85" 4K LCD
Adapters
none
Tele/Video Conference Enabled
Zoom

EEB 403
Small Conference Room
(213) 740-2319
Tables
1 Rectangle (7'x4')
Chairs
6 Wheeled
Whiteboards
1 8'x4'
Audio Input
HDMI, ScreenBeam
Audio Output
Stereo TV Speakers
Video Input
HDMI, ScreenBeam
Video Output
75" 4K LCD
Adapters
none
Tele/Video Conference Enabled
Zoom

EEB 539
Medium Conference Room
(213) 740-0109
Tables
1 Rectangle (12'x4')
Chairs
12 Wheeled
Whiteboards
2 8'x4'
Audio Input
HDMI, ScreenBeam
Audio Output
Stereo TV Speakers
Video Input
HDMI, ScreenBeam
Video Output
85" 4K LCD
Adapters
none
Tele/Video Conference Enabled
Zoom

PHE 223
Large Conference Room
(213) 740-0000
Tables
16 Wheeled (24"x60")
Chairs
44 Wheeled
Whiteboards
2 XxX
Audio Input
HDMI, AirMedia, Lectern PC, Ceiling Microphones
Audio Output
Stereo Ceiling Speakers
Video Input
HDMI, AirMedia, Lectern PC
Video Output
2 85" 4K LCD displays (assignable)
Adapters
mDP, Lightning, USB-C, AirMedia
Tele/Video Conference Enabled
2 HD video cameras (front, back), 3 Ceiling microphones (front, middle, rear)

PHE 631
Large Conference Room
(213) 740-0000
Tables
16 Wheeled (24"x60")
Chairs
44 Wheeled
Whiteboards
2 XxX
Audio Input
HDMI, AirMedia, Lectern PC, Ceiling Microphones
Audio Output
Stereo Ceiling Speakers
Video Input
HDMI, AirMedia, Lectern PC
Video Output
2 85" 4K LCD displays (assignable)
Adapters
mDP, Lightning, USB-C, AirMedia
Tele/Video Conference Enabled
2 HD video cameras (front, back), 3 Ceiling microphones (front, middle, rear)

PHE 631

PHE 631

PHE 631

PHE 631

PHE 631
PHE 631
EEB B18
Teaching Lab
(213) 740-2267
Tables
Room perimeter, Central discussion (24"x60")
Chairs
34 Wheeled (10 Table, 24 Periphery)
Whiteboards
none
Audio Input
HDMI, USB-C
Audio Output
Stereo Ceiling Speakers
Video Input
HDMI, USB-C
Video Output
85" 4K LCD display
Adapters
mDP, Lightning
Tele/Video Conference Enabled
Laptop only

EEB B18

This is a teaching lab/classroom used for the Digital Signal Processing courses 434Lx, 597L

Available equipment

  • Total seating: 34
    • Table: 10
    • Bench: 24
  • 75" 4K screen
  • Table connects:
    • Audio/Video: 1
      • HDMI
      • Adapters: USB-C
    • Total Power: 24

EEB 110 15 213-740-2247 Wired network port EEB 132 81 213-740-2694 Two projectors (HDMI, SVGA), wired network port EEB 203 8 around table, 1 extra 213-740-1740 Flat planel display (HDMI, SVGA) EEB 248 50 (configuration dependent) 213-740-2267 17 2'x5' configurable tables, projector (HDMI, SVGA), wired network port EEB 349 16 around table, 2 extra 213-740-1731 Projector (HDMI, SVGA) EEB 403 8 around table, 2 extras 213-740-2319 Projector (HDMI, SVGA) EEB 539 14 around table, 4 extras 213-740-0109 Projector (HDMI, SVGA) PHE 223 15 around table, some extras Projector, interactive/regular whiteboard PHE 631 10 around table, 10 extra Projector

EEB 131A

EEB 110 15 213-740-2247 Wired network port EEB 132 81 213-740-2694 Two projectors (HDMI, SVGA), wired network port EEB 203 8 around table, 1 extra 213-740-1740 Flat planel display (HDMI, SVGA) EEB 248 50 (configuration dependent) 213-740-2267 17 2'x5' configurable tables, projector (HDMI, SVGA), wired network port EEB 349 16 around table, 2 extra 213-740-1731 Projector (HDMI, SVGA) EEB 403 8 around table, 2 extras 213-740-2319 Projector (HDMI, SVGA) EEB 539 14 around table, 4 extras 213-740-0109 Projector (HDMI, SVGA) PHE 223 15 around table, some extras Projector, interactive/regular whiteboard PHE 631 10 around table, 10 extra Projector